Monthly Minutes

VMGC Executive Committee Minutes for April

The following is the meeting minutes notes from the April 6 - 

1)      Call to Order - Meeting called to order by DB at 8:33 Am (Note Hawaii time 5:33AM)

a.      Roll Call Present D. Bacigalupi. , M Tuft, K. Peters, L Dorsey, R. James. L Ruth. J Seymour, D Moore, G Welch,

b.      Meeting Minutes March accepted

2)      Director of Golf report - Scott Steele

a.       Member play trending upwards - exceeding budget expectation

b.    Board Budgeting will not support Tournament play that requires banquet facilities until March 2022

C     New driving range matts will be installed this week and all stalls will be opened up for utilization

3)      Secretary/VGC report – VGCs Committee appointed by the Board has been constituted. The Ad HOC Six clubs Committee has identified membership and will hold its first meeting on Monday April 19 

4)      Finance /Hole in one Report – Ken Peters

a.      Finance Report – no significant variances – see attachment

b.      Hole in One Report –One hole in one reported and zero age shooters. 

5)      Tournament Report

a.       Member/Member – Leo Ruth – format has been finalized sign up will be opened this Friday.  There will be Tee prizes for all and Door prizes for the winner of the drawing. Drawing entries will be determined by two methods - Par 3 within the circle and qualifying score on a par 4 - details TBD

b.        Evergreen – Member/Guest tournament – has been moved to Sept. time frame with the decision point for go - no go set for the June committee meeting - - main driver will be support from the Restaurant

d.      Club Championship will be moved to the July time slot

6)      Membership/Handicap/NCGA /Rules Report - Jimbo - see attached - audits for posting being performed on a regular basis

7) Home and Home - multiple issues with dates and Food being the main issues currently 

VMGC Executive Committee Minutes for February, 2021

1)      Call to Order - Meeting called to order by DB at 8:33 Am

a.      Roll Call Present D. Bacigalupi. , M Tuft, K. Peters, L Dorsey, R. James, L Ruth, J Seymour, D Moore, G Welch,

b.      Meeting Minutes for Dec and Jan accepted

c.       Greenbook - Updated in process of being printed should be available shortly. Price increased negotiated to minimum.

2)      Director of Golf report - Scott Steele

a.       Member play trending upwards - exceeding budget expectation

b.      Note – Guest play in the past made up to 30% of the overall budget

c.       New Mandate from the County Health Department requires Golfer’s to wear Mask at all times.

d.      Geese – Four paws is making regular runs at the Geese – no measurement of success or failure

e.      Note – GMF is in the process of aerating and Inter seeding all fairways and adjacent areas

3)      Secretary/VGC report – VGC is in the approval cycle and should be looking for applicants to represent the various clubs sometime in late February

4)      Finance /Hole in one Report – Ken Peters

a.       Finance Report – no significant variances – see attachment

b.      Hole in One Report –One hole in one reported and zero age shooters.  Had record number of Eagles - 7  - see attachment

5)      Tournament Report

a.       Member/Member – Leo Ruth – format is revised due to Covid-19 impact.  This year only format will be standard serial tee times for both Friday and Saturday.  Financial shortage of $1000.00 still needs to be resolved

b.      Ryder Cup – Larry Dorsey At this point in time the Ryder cup will not happen

c.        Evergreen – Member/Guest tournament – will need to be moved to September time frame to have any possibility of happening

d.      Club Championship will be moved to the July time slot

e.      Evergreen Report – Richard James – No indoor events until the fall and Guest participation date due to Covid is TBD at this time.  Presented the motion to have the tournament moved to late Sept which was approved by those present

6)      Membership/Handicap/NCGA /Rules Report - Jimbo  - -see attached

VMGC Executive Committee Minutes for January, 2021

Roll Call Present D. Bacigalupi. , M Tuft, K. Peters, L Dorsey, R. James. L Ruth. J Seymour, D Moore, G Welch,

 The following are the meeting notes with attachments for Finance, Evergreen and Home & Home

January 05, 2021 Meeting called to order by D. Bacigalupi at 8:35 AM

Minutes from the Dec meeting were not approved and still needed some minor clarifications.

2021 Green Book – discussion focused on how to convert as many as possible to online PDF copies to reduce the cost of printing.  As part of the conversation it was recognized that some people will never be converted so there will always be a need for some hard copies especially for the new bees

2) Secretaries /VGC Report - GW

a. Meeting minutes were not approved still need some minor clarifications

b. VGC - what’s happening - Charter is being redone with a goal of publishing by mid January and approval 30 Days later.  The main item Six club Committee will still be included with the new charter with new membership to be identified.

3) Director of Golf Report – S. S. Report was outlined with Scott touching on the plus and minus the main item being member play is up for the moment and tournaments are being scheduled with contingencies based on the flow down of rules of various government agencies.

4. Finance/Hole in One & Eagles report KP –

a. Finance report – published with no significant changes

b. Hole –in-One - New formats for the Data was presented by Ken with a request for constructive comments from the Executive Committee.  The report addresses Hole-in-one, Eagles ,  and who shot their age or better

Tournament Report – Larry Dorsey-Leo Ruth

a.      Trophy Oversight for the 6 Champion will be ordered this week.  Trophy presentation, pictures and publishing in the Villager will happen as quickly as possible.

b.      Member-Member Tournament format needs to be worked -  current format requires all golfers to be in socially unacceptable physical contact with each other.  Alternative means of communications and formatting need to be worked our and agreed to by Village management.  An alternative to the Shot gun start  - individual Tee times could be assigned.

Evergreen Report - - Richard James –

The following goals were out lined

a.      Form Committee in Feb.  with assignments

b.      Decision point needs to be determined in the Feb time frame with respect to holding the current planned date or changing the date to later in the year .  RJ and SS will work to find alternative date in the early fall time frame

Note – New date should not conflict with Tournament date for Almaden, San Joce CC ect as guess are typically drawn from these clubs.

Membership/Handicap/NCGA Rules Report  - Jim Seymour

a.      Membership gained 1 in Dec while losing 9

b.      Bud Sanders is going to run the Monday Money game so encourage people to join

c.       Most improved golfer is Dan Hernandez

Home & Home – Mike Tuft

a.      Schedule has been worked out and published

b.      Ability of the host club to define rules are up in the air – Everyone is waiting on the Governor – and supporting government agencies along with the delivery of the vaccine to  come up with ground rules to be followed.  When is the major TBD